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Executive Assistant

St. Louis

Job Description

The Executive Assistant provides high-level administrative support to the PARIC sector leaders.  The role requires independent project management, handling diverse activities, and maintaining confidentiality.

Key Areas of Responsibility

  • Support Sector Leads, Sector VP’s, Ops VP’s, Directors, Managers by
    • managing their calendars, ensuring appointments are scheduled effectively, and resolving scheduling conflicts.
    • keeping sector leaders up to speed of upcoming commitments, deadlines, and responsibilities, ensuring timely follow-up and preparation.
  • Arrange complex and detailed travel plans, including flight bookings, accommodations, transportation, and itinerary coordination for sectors and ops groups
  • Arrange hotel reservations and travel, when necessary, for new hires
  • Schedule interviews
  • Handle expense report preparation and submission, ensuring accuracy and compliance with company policies for self and sector leads.
  • Draft, edit, and format correspondence, emails, and other documents on behalf of the sectors, as needed.
  • Work with Ops leaders to coordinate quarterly field leadership meetings to ensure successful execution.
  • Compile necessary documents and materials for meetings, presentations, and conferences, as needed.
  • Act as a point of contact for internal and external stakeholders, demonstrating professionalism and effective communication.
  • Undertake various special projects assigned by the sector and ops team members, ensuring successful execution within designated timelines.
  • After charitable donations submitted by sectors or ops are approved, facilitate with foundation contact to ensure all spots are filled and information, such as company logo, is provided.
  • Assist Executive Assistant with all companywide events and meetings.
  • Provide support to employees during challenging times, such as illnesses or personal difficulties, by arranging necessary assistance or gifts.
  • Additional duties as assigned by the executive assistant and sector leaders.

Position Type/Expected Hours of Work

This is a full-time, salaried, exempt position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m., although hours may vary to support specific needs.

Travel

Infrequent travel by car is expected for this position.

Required Skills

  • Strong work ethic
  • Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, social media – Twitter, LinkedIn, etc.
  • Strong organization and time management skills
  • Strong communication skills
  • Strong problem solving and critical thinking skills
  • Able to handle sensitive information with confidentiality and discretion

Preferred Education And Experience

  • Bachelor’s degree strongly preferred, but not required.

PARIC Benefits

  • Medical
  • Dental
  • Vision
  • FSA / HSA
  • Telemedicine Services
  • EAP
  • Adoption Benefits
  • 401(k) Retirement Plan
  • Tuition Reimbursement
  • Flexible PTO
  • Employee Referral Program
  • 10 Paid Holidays per year
  • Term Life & AD&D Insurance
  • Critical Illness Insurance
  • Short Term Disability Insurance
  • Accident Insurance
  • Long Term Disability Insurance

AAP/EEO Statement

PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

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